City of Chandler Salary Plan - 2012-13
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OT Status Legend:
Non-Exempt = Hourly Position
Exempt = Salaried Position
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Excellence is the responsibility of everyone at the City of Chandler. We lead by
our core values in constant pursuit of excellence:
*Commitment – Dedicate oneself to consistent and excellent public service
*Innovation – Implement unique, creative and cost-effective solutions
*Communication – Communicate in a positive, honest and productive manner
*Integrity - Adherence to high ethical standards
*Diversity – Promote inclusiveness
and impartiality throughout the organization
*Personal Responsibility – Take initiative to achieve excellence and
accept accountability
*Respect – Demonstrate a high regard
for others
*Teamwork – Promote cooperative efforts, open communication and trust
All City employees are expected to conduct themselves in a way consistent with the
above values.
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| Job Description |
PROCUREMENT OFFICER
Pay Grade: 23 FLSA Status: Exempt
Job Group: Professional (P) Class Code: P094
Effective Date: 7/01 Revision Date: 10/02, 8/03, 9/03, 7/05
Classification Summary:
The primary function of an employee in this class is to perform advanced professional procurement work in a major functional area of the Purchasing Division such as establishing contracts for a wide variety of professional and general services, supplies, consultants and capital equipment. Work involves determining best methods to fulfill City requirements through market research by consulting other purchasing professionals, department officials and vendors. Work includes writing specifications, scopes of work, comparing offers, facilitating the evaluation process, negotiating and managing a wide variety of contracts and writing contracts/agreements.
Essential Functions:
Essential Functions are not intended to be an exhaustive list of all responsibilities, duties and skills. They are intended to be accurate summaries of what the job classification involves and what is required to perform it. Employees are responsible for all other duties as assigned.
Performs professional procurement of a wide variety of materials, supplies, professional services, and capital equipment for the City following the requirements of the City Code;
Prepares and issues formal solicitations including Invitations for Bid, Requests for Proposals, and Requests for Qualifications and Experience;
Evaluates responses to solicitations based on vendor qualifications, price and conformance requirements;
Develops and manages annual contracts for a wide variety of supplies, services, consultants and capital equipment, including analysis, evaluation and approval of contractor change orders, contract amendments, monitors and evaluates contractor performance, contract renewals and addressing vendor/contractor deficiencies;
Writes memoranda to the City Council recommending contract awards and attends Council meetings as required to answer Council questions;
Conducts public pre bid/proposal conferences and public solicitation openings and serves as chairperson/facilitator for evaluation meetings and requesting Best and Final Offers;
Serves as a commodity and service specialist and information resource to user departments, other government entities and the public to interpret, explain, and makes decisions regarding public procurement law and department policies;
Researches and advises user departments on market trends, new product and service developments and alternative source selections;
Uses complex computer software to manage the placement of orders for the City;
Conducts procurement process for economic development projects for the City;
Oversees legal requirements in procurement of construction;
Issues addenda to solicitations and amendments to contracts as required;
Meets with vendors and provide guidance on how to do business with the City;
Interviews consultants to determine selection;
Reviews requisitions for conformance with applicable law;
Prepares contract administration documents including contract expiration notices, contract summaries, reviews Vendor Deficiency Reports, host post award meetings, and conducts contract user surveys as applicable;
Initiates industry best practice surveys;
Performs all work duties and activities in accordance with City policies and procedures;
Works in a safe manner and reports unsafe activity and conditions. Follows City-wide safety policy and practices and adheres to responsibilities concerning safety prevention, reporting and monitoring as outlined in the City’s Safety Handbook.
Knowledge, Skills and Abilities:
Knowledge of:
State and federal legal requirements governing the expenditure of public funds;
City of Chandler Procurement Code;
Public procurement methods and objectives;
Contract negotiation techniques and practices;
Contract law and the methods, procedures and practices used in contract administration and management of contracts;
Principles and practices of construction and service contract administration;
Sources of supply and of markets and price trends;
Operation of a personal computer and job-related software applications;
English grammar, spelling, and punctuation;
City requirements of insurance, indemnification and liability policies and procedures.
Ability to:
Prepare technical specifications, invitations to bid, requests for proposals, analyze and evaluate bids and proposals and recommend awards;
Manage a large volume/variety of contracts;
Make mathematical calculations and draw logical conclusions;
Effectively negotiate with suppliers and consultants to obtain the best possible value for commodities and services;
Make purchasing decisions and recommendations based on public procurement law, rules and regulations;
Operate standard office equipment, including a personal computer using program applications appropriate to assigned duties;
Use complex financial software;
Work independently with minimal supervision on a continuous basis;
Establish and maintain effective working relationships with other City employees, vendors, the public, and others;
Communicate effectively, verbally and in writing, and lead formal and informal meetings;
Maintain a professional demeanor during stressful situations;
Lead project teams to insure completion of projects;
Resolve contractual disputes between vendors and end users;
Plan, schedule, prioritize and report regarding time-sensitive schedules dictated by multiple projects.
Supervision Received:
The work is performed under the supervision of the Purchasing and Material Supervisor.
Supervision Exercised:
None
Minimum Qualifications:
Bachelor’s Degree in Purchasing, Business Administration, or related field; and
At least three (3) year’s experience in a professional capacity involving the procurement of a wide variety of materials, equipment, construction, contractual and professional provider services; or
Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.
Desirable Qualifications:
Certified Professional Public Buyer’s (CPPB) Certification.
Work Environment:
The primary duties of this class are performed in a general office environment.
Essential Physical Abilities:
Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to discern verbal instructions, communicate effectively in person and on a telephone, hear within the normal range of conversation, and speak clearly and concisely to large and small groups of people;
Sufficient vision or other powers of observation, with or without reasonable accommodation, which permits the employee to comprehend written work instructions and review a wide variety of written and electronic materials at arms length or less (distinguish letters and numbers) and to see in detail objects or printed material at greater than arms length;
Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to write reports and operate standard office equipment and a personal computer;
Sufficient personal mobility, flexibility, and physical reflexes, with or without reasonable accommodation, which permits the employee to bend or stoop repeatedly, sit or stand for long periods of time, lift at least 20 pounds, and work in an office environment.
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