|DEPUTY COURT ADMINISTRATOR
Pay Grade: 26 FLSA Status:Exempt
Job Group: Managerial (M) Class Code: D021
Effective Date: 7/01 Revision Date: 8/03, 7/05, 12/06
The primary function of an employee in this class is to perform administrative and supervisory management work in assisting the Court Administrator in planning, organizing, and directing the administrative functions of City Court. This position is responsible for assisting in the development and administration of the department’s operational and capital budgets; managing case flow and records management; developing operational policies and procedures; guiding staff in handling difficult issues or people; interview, hiring, and supervising assigned staff; and overseeing cash management processes of the court.
Essential Functions are not intended to be an exhaustive list of all responsibilities, duties and skills. They are intended to be accurate summaries of what the job classification involves and what is required to perform it. Employees are responsible for all other duties as assigned.
Supervises, manages and directs divisional personnel;
Develops operational policies and procedures for review by the Court Administrator;
Assists in the preparation of the operating and capital budgets;
Oversees and monitors cash management processes;
Approves timesheets and work schedules for assigned staff;
Responds to citizen complaints and trains and/or guides staff to help complainant reach a satisfactory solution;
Manages records retention, purging or archiving of records for the court;
Assists in objective review of internal affairs for the court;
Oversees security for the Court including the alarm system, metal detectors, etc.;
Performs all work duties and activities in accordance with City policies and procedures;
Works in a safe manner and reports unsafe activity and conditions. Follows City-wide safety policy and practices and adheres to responsibilities concerning safety prevention, reporting and monitoring as outlined in the City’s Safety Handbook.
Other Duties and Responsibilities:
Fills in for Court Administrator in his/her absence.
Knowledge, Skills and Abilities:
Supervisory and management practices and techniques;
Principles and practices of public administration and court processes
Principles and procedures of personnel and budgetary management;
The role, mission and operation of the judicial system;
Computer-based management information systems and related records management methods and procedures;
Effective cash management and accounting principles;
Court facility management and security;
Supervise, train and evaluate the work of subordinate personnel;
Communicate effectively, verbally and in writing;
Manage, administer and coordinate the non-judicial activities and functions of a court system;
Plan for and implement organizational and procedural improvements within a complex system of multiple functions;
Resolve operational and procedural problems;
Maintain a professional demeanor during stressful situations;
Establish effective working relationships with the public, attorneys, staff, etc.;
Respond to citizen requests in a courteous and effective manner;
Make sound and reasonable decisions in accordance with laws, ordinances, regulations and established procedures;
Perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines;
Demonstrate integrity, ingenuity and inventiveness in the performance of assigned tasks.
The work is performed under the supervision of the Court Administrator.
This position supervises professional, para-professional and clerical court personnel.
Bachelor’s Degree in Criminal Justice, Business Administration, or related field; and
Four (4) to six (6) years administrative experience in a court setting, of a diversified nature including budget preparation and administration, financial and personnel management, or related field; and
One to two years of supervisory experience; or
Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.
The primary duties of this class are performed in a court and general office environment.
Essential Physical Abilities:
Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to communicate effectively on the telephone and in person;
Sufficient vision or other powers of observation, with or without reasonable accommodation, which permits the employee to review, evaluate, prepare and file a variety of written/typed documents and materials;
Sufficient manual dexterity with or without reasonable accommodation, which permits the employee to operate computer equipment and other office equipment;
Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, which permits the employee to work in an office setting and to sit and work at a keyboard for an extended period of time.