City of Chandler Salary Plan - 2012-13
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OT Status Legend:
Non-Exempt = Hourly Position
Exempt = Salaried Position
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Excellence is the responsibility of everyone at the City of Chandler. We lead by
our core values in constant pursuit of excellence:
*Commitment – Dedicate oneself to consistent and excellent public service
*Innovation – Implement unique, creative and cost-effective solutions
*Communication – Communicate in a positive, honest and productive manner
*Integrity - Adherence to high ethical standards
*Diversity – Promote inclusiveness
and impartiality throughout the organization
*Personal Responsibility – Take initiative to achieve excellence and
accept accountability
*Respect – Demonstrate a high regard
for others
*Teamwork – Promote cooperative efforts, open communication and trust
All City employees are expected to conduct themselves in a way consistent with the
above values.
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| Job Description |
MANAGEMENT ASSISTANT
Pay Grade: 22 FLSA Status: Exempt
Job Group: Professional (P) Class Code: M005
Effective Date: 07/01 Revision Date: 8/03, 7/05, 8/12
Classification Summary:
The primary function of an employee in this class is performing staff management functions, typically of a project nature, for a division or department in one or more fields of administration. Management Assistants assist and participate in the development of the division/department administrative work plan; coordinate and assign activities, projects and programs; monitor workflows and review and evaluate work products, methods and procedures. Under project assignments, an employee in this class may develop, present, implement and administer a department related program to enhance the operations of the organization.
Essential Functions:
Essential Functions are not intended to be an exhaustive list of all responsibilities, duties and skills. They are intended to be accurate summaries of what the job classification involves and what is required to perform it. Employees are responsible for all other duties as assigned.
Recommends and assists in the development and implementation of goals and objectives for special programs and projects;
Establishes schedules and methods for program operations and implementation of policies and procedures;
Prepares, monitors and administers budgets;
Collects information and data and/or conducts surveys on operational and administrative issues, analyze findings, prepares reports and makes recommendations to management;
Advises administrative staff on budget problems, policies and procedures and assists in the maintaining of proper budgetary controls;
Responds to requests or concerns from city employees or the general public and refers request and concerns to appropriate staff for problem resolution;
Implements new programs, policies and procedures;
Reviews and recommends action on proposed and approved legislation and regulations to determine impact upon the division/department;
Designs forms, certificates and documents and prepares other graphic presentations;
Serves as project manager to plan, organize, develop and implement special programs and projects of a varied nature directly related to the function of the assigned department/division;
Conducts research projects;
Works with citizen groups or other boards and committees;
Attends meetings as a representative of management;
Performs all work duties and activities in accordance with City policies and procedures;
Works in a safe manner and reports unsafe activity and conditions. Follows City-wide safety policy and practices and adheres to responsibilities concerning safety prevention, reporting and monitoring as outlined in the City's Safety Handbook.
Other Duties and Responsibilities
Trains others in technical procedures or processes;
May supervise others as assigned.
Knowledge, Skills and Abilities:
Knowledge of:
The principles and practices of public or business administration and management;
Research techniques and methods of report presentation;
Project management methods and techniques and time management principles;
The operation of personal computer and various software applications for word processing, spreadsheets, graphic presentations, database management, etc.;
The principles of accounting, organizational development, personnel management, policy formation and budget preparation;
Ability to:
Interpret data and other information and make decisions in conformance with laws, regulations and policies;
Plan, organize and coordinate special projects, programs and events of a varied nature;
Analyze and interpret statistical data and present findings in a clear and concise manner;
Analyze issues, independently formulate recommendations;
Plan and organize the work of others;
Establish and maintain effective working relationships with other City employees, supervisory personnel, state and local elected officials and the public;
Operate a personal computer and related software such as word processing, spreadsheets, etc.;
Communicate effectively both orally and in writing;
Respond appropriately to public inquiries and present a positive public image;
Supervision Received:
The work is performed under the general direction of a division manager or department director.
Supervision Exercised:
This position may supervise the work of other administrative staff within the department as assigned.
Minimum Qualifications:
Associate's Degree in related field; and
Three (3) years of administrative and management project experience, preferably in an area related to the department's function; or
Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.
Desired Qualifications:
A Bachelor's Degree in Public or Business Administration.
Work Environment:
The primary duties of this class are performed in a general office environment.
Essential Physical Abilities:
Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to communicate effectively on the telephone and in person;
Sufficient vision or other powers of observation, with or without reasonable accommodation, which permits the employee to review documents of a written nature.
Sufficient manual dexterity with or without reasonable accommodation, which permits the employee to operate a personal computer and other office equipment;
Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, which permits the employee to work in a general office environment.
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