City of Chandler Salary Plan - 2012-13
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OT Status Legend:
Non-Exempt = Hourly Position
Exempt = Salaried Position
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Excellence is the responsibility of everyone at the City of Chandler. We lead by
our core values in constant pursuit of excellence:
*Commitment – Dedicate oneself to consistent and excellent public service
*Innovation – Implement unique, creative and cost-effective solutions
*Communication – Communicate in a positive, honest and productive manner
*Integrity - Adherence to high ethical standards
*Diversity – Promote inclusiveness
and impartiality throughout the organization
*Personal Responsibility – Take initiative to achieve excellence and
accept accountability
*Respect – Demonstrate a high regard
for others
*Teamwork – Promote cooperative efforts, open communication and trust
All City employees are expected to conduct themselves in a way consistent with the
above values.
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| Job Description |
LEGAL SECRETARY
Pay Grade: 17 FLSA Status: Non-Exempt
Job Group: Confidential (C) Class Code: L004
Effective Date: 7/01 Revision Date: 8/03, 7/05
Classification Summary:
The primary function of an employee in this class is to perform secretarial support for City attorneys in a specialized subject matter, which requires a high degree of thoroughness and accuracy. Familiarity with legal forms and procedures is required in performing these duties. An employee in this class is responsible for the smooth and efficient operation of the office, recognizing and reporting problems for resolution to the Law Office Supervisor.
Essential Functions:
Essential Functions are not intended to be an exhaustive list of all responsibilities, duties and skills. They are intended to be accurate summaries of what the job classification involves and what is required to perform it. Employees are responsible for all other duties as assigned.
Prepares and edits memos, general correspondence, contracts, agreements, and pleadings from written notes and transcription for attorney signature;
Prepares files for pretrial conferences, trials, and sentencing from daily docket, locates files, and requests supplemental reports;
Prepares discoveries, at direction of attorney, for defense counsel by copying documents, requesting additional reports and officer logs, and providing related documentation;
Logs long-form complaints, requesting criminal history of suspects from Police Department;
Prepares standard pleading forms for attorneys’ signature;
Keeps a docket of court trials, hearings, and interviews for the City Attorney’s Office and notifies attorneys of trial settings;
Maintains calendars of attorney appointments, meetings, and interviews;
Contacts other departments to keep them informed of the status of files, cases, and schedules hearing dates;
Files and indexes office records, subject files, legal documents, and library materials;
Proofreads ordinances, resolutions, briefs, legal documents, and other material for accuracy and completeness;
Answers phones, assists the public with inquiries and information requests, and performs other miscellaneous administrative duties;
Performs all work duties and activities in accordance with City policies and procedures;
Works in a safe manner and reports unsafe activity and conditions. Follows City-wide safety policy and practices and adheres to responsibilities concerning safety prevention, reporting and monitoring as outlined in the City’s Safety Handbook.
Knowledge, Skills and Abilities:
Knowledge of:
Legal terminology and legal forms, methods, and procedures;
Current office equipment, practices and procedures;
Departmental programs, policies, and operations as applied to the work performed;
Current office filing systems and procedures;
Operation of standard office equipment including a personal computer and job-related software applications;
English grammar and punctuation;
General office practices and procedures.
Ability to:
Type 60 words per minute;
Conduct basic research;
Operate standard office equipment such as calculator, copy machine, transcriber, and facsimile, including a personal computer using program applications appropriate to assigned duties;
Communicate effectively, verbally and in writing;
Read, compose, and comprehend simple instructions, short correspondence, and memos;
Add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals;
Maintain a professional demeanor during stressful situations;
Compile reports from a wide variety of sources and transmit data;
Establish and maintain effective working relationships with the public, staff, and attorneys;
Respond to citizen requests in a courteous and effective manner;
Understand and follow oral and/or written policies, procedures, and instructions;
Make sound and reasonable decisions in accordance with laws, ordinances, regulations, and established procedures;
Perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines;
Demonstrate integrity, ingenuity, and inventiveness in the performance of assigned tasks.
Supervision Received:
The work is performed under the supervision of the Law Office Supervisor.
Supervision Exercised:
None
Minimum Qualifications:
High school diploma or GED equivalency; and
Two (2) to three (3) years experience in a law office or related environment providing familiarity with legal procedures and specialized legal computer software; or
Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.
Work Environment:
The primary duties of this class are performed in a general office environment.
Essential Physical Abilities:
Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to discern verbal instructions and communicate effectively on the telephone and in person;
Sufficient vision or other powers of observation, with or without reasonable accommodation, which permits the employee to comprehend written work instructions and review, evaluate, and prepare a variety of written/typed documents and text materials;
Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate standard office equipment and a personal computer;
Sufficient personal mobility, flexibility, and physical reflexes, with or without reasonable accommodation, which permits the employee to lift up to 20 pounds, to sit and work at a keyboard for an extended period of time, and work in an office environment.
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