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City of Chandler Salary Plan - 2013-14
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OT Status Legend:
Non-Exempt = Hourly Position
Exempt = Salaried Position
Excellence is the responsibility of everyone at the City of Chandler. We lead by our core values in constant pursuit of excellence:

*Commitment – Dedicate oneself to consistent and excellent public service
*Innovation – Implement unique, creative and cost-effective solutions
*Communication – Communicate in a positive, honest and productive manner
*Integrity - Adherence to high ethical standards
*Diversity – Promote inclusiveness and impartiality throughout the organization
*Personal Responsibility – Take initiative to achieve excellence and accept accountability
*Respect – Demonstrate a high regard for others
*Teamwork – Promote cooperative efforts, open communication and trust

All City employees are expected to conduct themselves in a way consistent with the above values.

 
Job Description
LEAD SUPPLY SPECIALIST

Pay Grade: L16            FLSA Status: Non-Exempt
Job Group: Labor & Trades (L)    Class Code: L041
Effective Date: 3/10                

Classification Summary:
The primary function of an employee in this class is to perform lead duties and participate in the day-to-day activities of the Central Supply Warehouse including inventory control through the use of an automated inventory management system, as well as performing manual/physical warehouse tasks. An employee in this class oversees employees in the Supply Worker and Administrative Support II classifications. This is accomplished by giving and receiving instructions, delegating tasks, ensuring safety guidelines are adhered to, handling problem resolution, and providing training as needed.

Essential Functions:
Essential Functions are not intended to be an exhaustive list of all responsibilities, duties and skills. They are intended to be accurate summaries of what the job classification involves and what is required to perform it. Employees are responsible for all other duties as assigned.
Employee's in this class are assigned to lead the work of division personnel;
Plans, organizes, schedules and coordinates activities and staff at the Central Supply Warehouse;
Reviews and inspects the work of assigned staff to assure the work quality, and timely completion of assigned duties and responsibilities;
Trains employees in work techniques and the proper use and maintenance of all equipment and tools;
Assists and gives input on hiring selections, employee evaluations, goal setting and recommends additional training and/or discipline regarding assigned staff to the Purchasing and Materials Manager;
Ensures safety regulations and safe work practices are observed, and is responsible for safety awareness training of employees within the Warehouse Division;
Performs customer services duties, including waiting on customers in the warehouse, preparing items for delivery, answering phone calls and emails concerning stock, prices and availability;
Maintains an automated supply ordering system; maintains accuracy of computerized inventory system. Updates computer software database to maintain accurate inventory stock levels;
Inputs, issues, and receipts a wide variety of City equipment and supplies into inventory record;
Resolves invoice and receipt discrepancies and approves and/or corrects invoices for payment;
Initiates tracer action for material orders;
Stocks and receives items coming into the warehouse;
Reviews and adjusts inventory stock levels;
Ensures the proper collection, storage, and disposal of all surplus property and salvage material;
Prepares reports of the status of warehouse operations including, but not limited to, inventory reports, usage reports, economic ordering reports, and issue reports to assist in monitoring and evaluating warehouse operations;
Runs inventory reports, closes out reports at end of month, oversees cycle of inventory of stock, and prints out and mails monthly usage levels to City departments;
Coordinates with Purchasing Department to create and renew contact purchase orders, including assisting with creating blanket purchase orders in Oracle;
Verifies correctness of catalog numbers, description, quantities, units, and location and resolves differences;
Makes periodic physical inventory by checking records against physical count;
Re-orders material stock as needed;
Performs all work duties and activities in accordance with City policies and procedures;
Works in a safe manner and reports unsafe activity and conditions. Follows City-wide safety policy and practices and adheres to responsibilities concerning safety prevention, reporting and monitoring as outlined in the City's Safety Handbook.

Knowledge, Skills and Abilities:
Knowledge of:
Computerized warehouse inventory and record keeping programs and systems;
Inventory, shipping and receiving methods;
Materials and supplies maintained in a warehouse;
Warehouse operating methods and practices;
Departmental programs, policies, and operations as applied to the work performed;
Operation of a personal computer and job-related program applications.

Ability to:
Provide lead supervision to assigned staff including assigning work, reviewing work for accuracy and completeness and answering questions concerning work procedures and day-to-day problems;
Recommend and assist in developing warehouse computer programs and related filing and records systems;
Operate light power-equipped lifting equipment including forklifts and light trucks;
Perform heavy physical labor for sustained periods, following appropriate safety procedures;
Perform accurate math calculations;
Learn, understand and operate complex, specialized computer software programs such as Oracle Financial systems and other program applications appropriate to assigned duties;
Communicate effectively, verbally and in writing;
Read, compose, and comprehend simple instructions, short correspondence, and memos;
Maintain a professional demeanor during stressful situations;
Establish and maintain effective working relationships with the public, vendors, staff, and others;
Respond to citizen requests in a courteous and effective manner;
Perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines;
Demonstrate integrity, ingenuity, and inventiveness in the performance of assigned tasks.

Supervision Received:
The work is performed under the supervision of the Purchasing & Materials Manager.

Supervision Exercised:
Leads and directs daily operational work of other warehouse staff

Minimum Qualifications:
High school diploma or GED equivalency; and
At least two (2) years experience in the selection, storing and issuing of a variety of materials and supplies using a computerized inventory management;
Valid Forklift Operator's Certification or OSHA Forklift Safety Training Certification; and
Valid Arizona Driver's License; or
Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.

Work Environment:
The primary duties of this class are performed in a warehouse environment that may involve exposure to adverse weather conditions and related hazards.

Essential Physical Abilities:
Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to discern verbal instructions, understand department and safety rules and regulations, discern warning and safety alarms such as vehicle backup alarms, communicate effectively with others, and work in potentially hazardous areas;
Sufficient vision or other powers of observation, with or without reasonable accommodation, which permits the employee to comprehend written work instructions and work safely in heavy traffic and heavy equipment operation;
Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate forklifts, pallet jacks, and other required warehouse equipment and to operate a motor vehicle;
Sufficient personal mobility, flexibility, and physical reflexes, with or without reasonable accommodation, which permits the employee to bend or stoop repeatedly, operate heavy equipment, sit or stand for long periods of time, lift and carry at least 50 pounds, and work in a warehouse environment.