City of Chandler Salary Plan - 2012-13
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OT Status Legend:
Non-Exempt = Hourly Position
Exempt = Salaried Position
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Excellence is the responsibility of everyone at the City of Chandler. We lead by
our core values in constant pursuit of excellence:
*Commitment – Dedicate oneself to consistent and excellent public service
*Innovation – Implement unique, creative and cost-effective solutions
*Communication – Communicate in a positive, honest and productive manner
*Integrity - Adherence to high ethical standards
*Diversity – Promote inclusiveness
and impartiality throughout the organization
*Personal Responsibility – Take initiative to achieve excellence and
accept accountability
*Respect – Demonstrate a high regard
for others
*Teamwork – Promote cooperative efforts, open communication and trust
All City employees are expected to conduct themselves in a way consistent with the
above values.
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| Job Description |
SPECIAL EVENTS COORDINATOR
Pay Grade: 23 FLSA Status: Exempt
Job Group: Professional (P) Class Code: S086
Effective Date: 6/02 Revision Date: 8/03, 7/05
Classification Summary:
The primary function of an employee in this class is to coordinate all City services for special events and to coordinate and program downtown special events. An employee in this position performs professional work in the development, administration, and evaluation of a wide range of special events.
Essential Functions:
Essential Functions are not intended to be an exhaustive list of all responsibilities, duties and skills. They are intended to be accurate summaries of what the job classification involves and what is required to perform it. Employees are responsible for all other duties as assigned.
Plans, coordinates and stages special events, festivals, concerts, and related activities and serves as a liaison to events produced by the organization;
Coordinates services, materials and supports systems needed from other agencies and city departments;
Serves as liaison to cultural event funding panel;
Meets and coordinates with community interest groups;
Maintains financial records, including revenue and fees generated by events, event operational costs, budget projections, and analyses;
Supervises temporary and volunteer staff;
Develops, coordinates, monitors and provides fiscal management of city-wide special event budget; negotiates and controls expenses;
Negotiates and monitors contracts for service providers, i.e. sound, portable toilets, trash disposal, vendors, suppliers, contract employees and barricades for city-wide special events;
Develops and enhances working relationships with various organizations, non-profit groups, service clubs and businesses;
Solicits potential sponsors for city-wide special events and distributes sponsor packets that are designed for each event;
Prepares and submits marketing information on city-wide special events, working with new and returning sponsors;
Prepares written reports and evaluations on city-wide special events;
Hosts the Special Events Committee meetings;
Performs all work duties and activities in accordance with City policies and procedures;
Works in a safe manner and reports unsafe activity and conditions. Follows City-wide safety policy and practices and adheres to responsibilities concerning safety prevention, reporting and monitoring as outlined in the City’s Safety Handbook.
Knowledge, Skills and Abilities:
Knowledge of:
Planning, administration, organizational, scheduling, coordination, and promotional activities related to the staging of special events, concerts, festivals, and related activities;
Program budgeting and financial management;
Recruitment and management of volunteers;
Recruitment and coordination of sponsors;
Coordination of materials, services, and support systems required for staging special events;
City regulations and policies regarding risk management and safe work and recreational practices.
Ability to:
Assess community needs for special event activities;
Coordinate the planning, scheduling, implementation, promoting and staging of special events, concerts, and festivals;
Prepare and deliver oral and written reports, maintain attendance and activity records;
Follow set spending levels and reconcile to budgets;
Assist in recruiting, organizing, and coordinating volunteers;
Assist with recruiting and coordinating event sponsors and vendors;
Assist with coordination with other city departments for event support and services;
Operate standard office equipment related to the position and operate a personal computer using program applications appropriate to assigned duties;
Operate a motor vehicle;
Communicate effectively with the public and other employees.
Supervision Received:
An employee in this class is supervised by the Recreation Manager.
Supervision Exercised:
None
Minimum Qualifications:
Bachelor’s Degree in Recreation, Business Administration, or a related field, and
Three (3) to five (5) years of experience in municipal special event management or a related field, including one (1) year of supervisory experience; and
Valid Arizona Driver’s License; or
Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.
Work Environment:
The primary duties of this class are performed in a public building environment or an outdoor environment that may include working in adverse weather conditions.
Essential Physical Abilities:
Sufficient clarity of hearing, with or without reasonable accommodation, which permits the employee to discern and dispense verbal instructions;
Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written material and instructions;
Sufficient manual dexterity with or without reasonable accommodation, which permits the employee to operate office equipment;
Sufficient body flexibility, agility, and stamina to supervise special events and recreational activities.
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